Online Tutoring on Project Management

Introduction

One of the critical factors for the effectiveness and success of any project is having a well-developed plan. Through a well-developed plan, the managers can direct their subordinates to utilize the resources and their skills effectively, work according to the schedule developed, identify and mitigate all the risks and through effective leadership and management approach achieve the desired objective of making the project a success by meeting all its requirements. The essay provides the resourcing plan, risk management plan and leadership and management plan for the Music Festival to be held in Victoria in the year 2016.

 

Resourcing Plan

In every project or event adequate resources and the effective utilization of the resources is very essential. Resources can include people, finances, location etc. (Goldblatt, 2010).  Every task requires some amount of resources, which when aligned effectively the event organizers would be able to achieve their goals. It is suggested that the event organizers should approach some sponsors to fund the event and using the investment of the sponsors the event organizers should decide on the various programs the Music Festival would include. The marketing of the event should be carried out with the amount invested by the sponsors and influence the audiences to buy the tickets for the event, which will enable the organizers to increase their financial resources. It is suggested that the event organizers should identify the workforce for the event, which should include event committee, event staff and suppliers of the equipment and the necessary resources required to set up the stage and make other arrangements at the site for audiences to sit. The catering service should be outsourced, which will enable the event organizers to focus on arrangements for the Music festival. The resourcing plan would then include human resource planning by grouping together the people who are good in certain roles and chalking out their roles and responsibilities and also the goals, which they need to achieve. The event organizer should ensure that the financial and human resources are adequate and should have some extra resources in case the need arises during the event.

 

Risk Management Plan

Risk Management plan is very essential in every project since every project has some risks and identifying and mitigating it is essential to avoid future losses and injuries. To avoid or mitigate risks it is suggested that the event organizers of the Music festival should chalk out a risk factor analysis sheet, which should first identify the potential risks involved in the event, it should then identify the participants and the activities by the participants, the sheet should then identify any possible use of devices, which can lead to fire or explosion. Under the risk management plan the organizers should then identify any existing risk at the site of the event and also identify the risks, which cannot be controlled by the organizers such as changes in the climatic conditions or any chaos which can be created by the audiences. The risk management plan will include the assessment of the event site and the activities, which would take place at the event.

Staffs on the site play an important role in mitigating risks by identifying the type and level of risk in different tasks they carry out hence their involvement is essential (Silvers, 2007). All the staffs would be provided with a respective checklist, which will have the identified risks in the activity or task, which they are carrying out and it should be ensured that the staff are well-briefed with various actions to be taken under the respective risk. The risk management plan would include identifying the spots where certain important instructions would be placed on a board for the audiences to avoid any risks from them, which cannot be controlled by the staff all the time. It is suggested that in the plan the organizers should ensure that emergency doctor services are provided at the site in case of any injury.