HOTL2008 Assignment Three - Project Plan

Task:               Create Production Plans for a hypothetical event Length:            10-20 pages

Overview

Using the Design Brief and Resources Assessment developed in assignments one and two, create a set of Production plans for the event concept you have selected. Write the plans as if they are to be given to someone else to conduct the event, and that person is someone who obeys instructions, and cannot do anything that is not written in the plan

Process

The set of production plans must include:

• An Overall Timeline of the event showing when bookings are made, staff hired, pre-event briefings held, You can use either timeline, GANTT or matrix charts. Either is acceptable.
• An Event Operations Schedule - The event running sheet that details what will be done by who, where and when as the event proceeds. From first entry onto the site/venue up to the moment of final departure from the site/venue.
• A Production schedule/Logistics (resource supply) schedule that shows when and to where each of the listed the resources will be delivered to, used, and picked up from, the site/venue. And by
• A Staff Roster - work schedules and locations where will staff be needed, with notation of which task(s).
• Include location, and Site/venue maps which show where the event is to take place, and where on the event site or in the event venue, facilities and resources are

located and used.

• Include an Event Budget showing both estimated income and The budget must provide itemised details.

The above plans should be amalgamated into a single document or submitted as separate documents. You may include supporting material or photos from the venue/site.

Format

The format is report style, no essay type writing needed. References required for materials/ photos used in the plans.

The word count/ page is an estimate only and is not important. Use as much or as little as required to provide an easy to follow, comprehensive and clear set of plans. Don’t include excessive material.