Assessment 1 - Outline
- Individual assignment
- Due Date: Monday, Week 7 (11:45pm AEST)
- Case Study for Assessment 1 & 2
- Assessment 1 (Part 1 & 2) templates provided
- Must be completed using the templates ONLY
- Submission format:
- MS Word, checked by Turnitin software
Assessment 1 –
Alignment to Unit Learning Outcomes
- Learning Outcome 3 (from Unit Profile)
- Define and justify project event-driven and time-driven
controls for a case study project.
Case Study (Project)
- The real-life case study is Queensland health payroll system
- Download the case study from the Assessment block in
- You need to complete Assessment 1 Part 2 and Assessment 2 in the context of the case
- A number of URLs containing the information are provided in the case study
- This information is not You need to widen your research until an in-depth understanding of this project is reached.
Assessment 1 Part 1 –
Project status report
- Assessment 1 Part 1 is about the project status (progress) at a given point of time during the execution phase.
- Project status report is a tool used throughout the life of a project to provide information on how the project is proceeding and progressing.
- This report is a vital communication tool aimed at the sponsor, project board and/or steering committee.
- Download the Assessment 1 Part 1 template from the Assessment block in Moodle.
Project Status Report
- Project status report usually contains the following sections:
– Gantt Chart
– Performance (Variance) Analysis
– Estimated Cost At Completion (EAC)
– Cost Summary
– Forecast Completion Date
– To-Complete Performance Index (TCPI)
– Milestones status
– Exceptions
Gantt Chart
- Gantt Chart invented by Henry Gantt in
- It illustrates the project
- It illustrates the start and finish dates of the project tasks/activities.
- It also shows sequence of
- Tasks constitute the work breakdown structure (WBS) of the
Gantt Chart - Example
Performance (Variance) Analysis
- Performance analysis is used to check the progress (status) of the project during the execution
- Status of every task, sub-task, summary tasks and the project is measured at regular intervals of
• CPI% = (EV/AC) * 100
- CPI% < 100% - actual cost is above the planned cost
- CPI% = 100% - actual cost is the same as planned cost
- CPI% > 100% - actual cost is below the planned cost
• SPI% = (EV/PV) * 100
- SPI% < 100% - less work completed than planned
- SPI% = 100% - work completed as planned schedule
- SPI% > 100% - more work completed than planned
Estimated cost At Completion (EAC)
- EAC is the forecasted cost of the project at completion, as the
project progresses ...
- BAC – Budget At Completion = Total PV (Total planned budget of the
project)
- Use appropriate EAC method based on the following assumptions:
- Method 1: based on actual cost to date, and predicts future work
will be accomplished at the budgeted rate
- Method 2: assumes what the project has experienced to date is expected to continue
- Method 3: based on both CPI and SPI factors, when project schedule is impacting the estimated cost to complete the project
- EAC = AC + [ (BAC - EV) / (CPI x SPI) ]
To-Completion Performance Index (TCPI)
- TCPI is a measure of cost performance that is required to be achieved with the remaining resources in order to meet specified management
- TCPI is expressed as a ratio of the cost to finish outstanding work to the remaining
- TCPI = Work Remaining / Funds Remaining
- Use appropriate TCPI formula based on the following assumptions:
- Assumption - BAC is still valid:
TCPI = (BAC-EV) / (BAC-AC)
- Assumption - BAC is not valid anymore:
TCPI = (BAC-EV) / (EAC-AC)
Forecast Completion Date
- Forecast completion date forecasts the end date of the project, as the project progresses ...
- It is derived from the Schedule Performance Index (SPI)
• Forecast completion date
– Total duration of the project / SPI (e.g. 60 months / 0.92)
- If SPI < 1, then project is expected to be completed after the scheduled completion
- If SPI = 1, then project is expected to be completed as per the scheduled completion date.
- If SPI > 1, then project is expected to be completed before the scheduled completion date
Milestones status
- Milestone is an event on a schedule, which marks the completion of a key
- Progress on the milestones is provided in this
- Any issues with the milestones are also listed in this
Assessment 1 - Part 1
Project status report template
- Gantt chart is provided to you in the
- PV, EV & AC data is also provided to you within the
- You are required to analyse the project progress in terms of the main tasks and data provided in the
- You don’t need to refer to the case study for this report as data provided is